RVY holds data about students who attend classes at the studio. By completing the registration form or by booking to attend classes or an event at RVY, you are giving your consent to us to hold this data.
When you complete the registration form we ask you to tell us your name, address, phone number and email address and whether you have practiced yoga previously. The form also asks for emergency contact details.
We will also ask you to complete a medical statement providing information about any medical conditions you have or have had that may need reasonable adjustments or particular care in class.
Teachers keep registers of all classes taught, including your name and if provided your phone number. These registers will be stored, on paper and on a spreadsheet, for a minimum of six years.
We hold this information to be able to manage our classes and students including:
We store these in case we need to demonstrate who attended a class in the previous six years. For example, students who may wish to start teacher training who need to provide evidence of regular class attendance; and for insurance purposes.
This allows us to ensure that your teacher is aware of any conditions or issues that may mean they need to tailor their teaching to ensure you are safe.
We keep a written record and an electronic record of your booking. A numerical only summary of bookings will be translated to a spreadsheet record and retained securely by RVY. Written and electronic records will be destroyed a period of 12 months at the latest.
Registration forms and medical statements are stored in a locked drawer at the studio and are accessible to RVY teachers only.
Class registers are stored in the studio and on a shared One Drive. A numerical only summary of class numbers will be translated to a spreadsheet record and retained securely by RVY.
Teachers at RVY
We do not share your personal data with any other organisation or person.
We do not share your personal data with any organisation or person.
We will update our details when you ask us to.
We will shred and destroy all medical statements one year after the date they were completed.
We will ask you to complete a new medical statement once a year, or when anything in your medical history changes, at which point the previous form will be destroyed.
Teachers may hold contact lists for their classes. If you do not wish to be on this list, please contact your teacher directly.
We may also use your data to contact you for the following reasons, via email, phone, or text as appropriate:
To let you know if classes or events are cancelled at short notice. It rarely happens, but when it does we will try to reach you to ensure you know of the cancellation
To invite you to take part in Iyengar yoga related activities
For other reasons related to your Iyengar yoga practise and study, where we have a reasonable belief that you would be willing to be contacted.
Under the General Data Protection Regulation (GDPR) and the Data Protection Act (DPA) you have a number of rights with regard to your personal data. You have the right to:
If you have provided consent for the processing of your data you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.
If you have a compliant about how the Studio has processed your data please contact the Teachers.
You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the GDPR or Data Protection Act with regard to your personal data.
Please email info@RibbleValleyYoga.co.uk if you have any questions or concerns, or for any requests to provide or delete the data we hold about you.
