Data Protection Statement
What data do you hold about me?
RVY holds data about students who attend classes at the studio. By completing the registration form or by booking to attend classes or an event with RVY, you are giving your consent to us to hold this data.
When you complete the registration form we ask you to tell us your name, address, phone number and email address and whether you have practiced yoga previously. The form also asks for emergency contact details.
We will also ask you to complete a medical statement providing information about any medical conditions you have or have had that may need reasonable adjustments or particular care in class.
Teachers keep registers of all classes taught, including your name and if provided your phone number. These registers will be stored, on paper and on a spreadsheet, for a minimum of six years.
Why do you hold this data?
We hold this information to be able to manage our classes and students including:
- Contacting you about information that is relevant to you, including class timetables, variations and any cancellations via emails or text messages
- Details of any special events that may be of interest to you
Class registers:
We store these in case we need to demonstrate who attended a class in the previous six years. For example, students who may wish to start teacher training who need to provide evidence of regular class attendance; and for insurance purposes.
Medical information:
This allows us to ensure that your teacher is aware of any conditions or issues that may mean they need to tailor their teaching to ensure you are safe.
How do you store it?
We keep a written record and an electronic record of your booking. A numerical only summary of bookings will be translated to a spreadsheet record and retained securely by RVY. Written and electronic records will be destroyed a period of 12 months at the latest.
Registration forms and medical statements are stored securely and are accessible to RVY teachers only.
Class registers are stored securely and in a shared One Drive. A numerical only summary of class numbers will be translated to a spreadsheet record and retained securely by RVY.
Who can access my data?
Teachers at RVY
Who do you share it with?
We do not share your personal data with any other organisation or person.
Previous student records
We do not share your personal data with any organisation or person.
How often do you update my data?
We will update our details when you ask us to.
How do you take care of my sensitive data?
We will shred and destroy all medical statements one year after the date they were completed.
We will ask you to complete a new medical statement once a year, or when anything in your medical history changes, at which point the previous form will be destroyed.
How and why will you contact me?
Teachers may hold contact lists for their classes. If you do not wish to be on this list, please contact your teacher directly.
We may also use your data to contact you for the following reasons, via email, phone, or text as appropriate:
To let you know if classes or events are cancelled at short notice. It rarely happens, but when it does we will try to reach you to ensure you know of the cancellation
To invite you to take part in Iyengar yoga related activities
For other reasons related to your Iyengar yoga practice and study, where we have a reasonable belief that you would be willing to be contacted.
Your Rights
Under the General Data Protection Regulation (GDPR) and the Data Protection Act (DPA) you have a number of rights with regard to your personal data. You have the right to:
- Access and obtain a copy of your data on request
- Require the Studio to change incorrect or incomplete data
- Require the Studio to delete or stop processing your data
- Object to the processing of your data
If you have provided consent for the processing of your data you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.
If you have a compliant about how the Studio has processed your data please contact the Teachers.
You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the GDPR or Data Protection Act with regard to your personal data.
Further help
Please email info@RibbleValleyYoga.co.uk if you have any questions or concerns, or for any requests to provide or delete the data we hold about you.
